Many Australian businesses have seen significantly increased productivity, the development of better products and services and have been able to bring products and services to market faster through the use of collaboration tools. Fostering better relationships with suppliers and inducting new employees faster were also identified as key benefits.
A national survey by collaboration software provider, Mindjet, to determine how collaborative workplaces are, found that even though the adoption of collaboration tools was on the rise, more than 65 percent of Australian businesses still faced challenges in effectively using collaboration tools in the workplace.
One in two businesses surveyed indicated they planned to introduce more tools into their workplace by mid-2013 and Mindjet also found that businesses were becoming ever more aware of the need to become increasingly connected with 95.8 percent of respondents saying their job required them to regularly collaborate with others.
The Mindjet survey found that saving time and money were key factors in determining the importance of collaboration tools in the workplace, with the data indicating that improved productivity, delivering projects on time and on budget were ranked as the most important by respondents within the organisations polled.
According to Cameron Ackbury, Mindjet Senior Director, APAC and Japan, the results indicate that businesses were increasingly searching for more effective ways for employees to collaborate in their offices, across borders and time zones on projects.
“With the majority of respondents finding that it’s of critical importance to collaborate with others in their workplaces, we’re seeing that businesses are increasingly looking for innovative, yet efficient ways to work together regardless of their geographical location, whether they’re a start up working with their developer on a new website, or a mining company managing projects across the globe.”
According to the survey, collaboration and better information management saved over two hours per day per year for more than 27 percent of participants which, in these organisations, adds up to between 60 and 240 days per year, per person – or $52,113.60 – in saved productivity.
Ackbury said many respondents also calculated that they had saved from $5000 to over $30,000 on projects through improved collaboration across a 12-month period, a “significant saving to the business bottom line.”
The data also indicated that deploying collaborative tools to effectively collaborate and manage information had delivered measurable business benefits, with over 56 percent of respondents identified that the tools were of critical importance for their businesses.
Ackbury said the number one reason for using collaboration tools was to develop better products and services, followed by fostering better relationships with suppliers, and bringing products and services to market faster.
Ease of access to tools, low starting costs and ease of deployment were nominated as key considerations when selecting and using collaboration technologies.